Defined Contribution Plans: Employer Resource Center <span class="secondaryTitle">| Retirement Solutions Made Simple</span>

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    Payroll Information

    EZLink "How-To" Guides

    Creating Initial Contribution Submissions Online PDF icon
    Deferral Changes Report PDF icon
    Creating Contribution Submissions Online PDF icon

    Payroll Guides

    The Payroll Guide provides step-by-step instructions and in-depth explanations that cover enrollment, calculating the employer match and defined benefit rate and submitting contributions.

    Payroll Guide (for CIPPS-reporting state agencies) PDF icon
    Payroll Guide (for political subdivisions, school divisions and non-CIPPS-reporting state agencies) PDF icon

    Payroll Interface

    Submitting contributions requires two actions:

    Step 1: Submit the contribution detail through EZLink, ICMA-RC's web-based system

    • as an online entry, or
    • as a batch file.*

    Step 2: Submit the contribution funds to ICMA-RC via ACH credit, ACH debit or wire.

    Contribution Batch File Processing

    Employers participating in the Commonwealth of Virginia Defined Contribution plans will use the "ICMA-RC VRS DC Plans Payroll File Interface" file interface format, available in EZLink under Publications:

    • Commonwealth of Virginia 457 Deferred Compensation Plan
    • Virginia Cash Match Plan
    • Optional Retirement Plan for Political Appointees
    • Optional Retirement Plan for School Superintendents
    • Virginia Supplemental Retirement Plan
    • Optional Retirement Plan for Higher Education (ORPHE) - Effective 1/1/2017

    For batch file processing information or to request a copy of the appropriate file layout, please contact the ICMA-RC Defined Contribution Plans Support team at 1-VRS-DC-PLAN1 (1-877-327-5261), and select option 3.